The Texas A&M Registrar's Office respects your privacy. We are providing this privacy statement to ensure that we make every effort to respect your privacy and to inform you what information we collect, how we use it, how we protect it, when we can release it, and how you are entitled to access it. This privacy statement applies to the web sites we administer and the email you send us. Because we host several web sites that perform varied functions, some sites may adopt different privacy and security statements that reflect their functionality.

When you visit our web sites to read or download information, we do not collect personal information about you. In particular, we do not use "cookies" to collect or store any information. However, we do collect and store technical information about your visit in server logs.

We use personal information that you provide via email or through other online means to serve your needs, such as responding to an inquiry or other request for information. This may involve redirecting your inquiry or comment to another person or department better suited to meeting your needs.

We use information from server logs to evaluate accessibility or gauge the popularity of various features on our web sites. We also use that information for general reporting and management functions. Specifically, we use log analysis tools to generate statistics, determine technical design specifications, and identify system performance issues.

Occasionally, we acquire, record, and analyze portions of the data that you enter, store, or transmit through our web sites or email you send us. We release this information - only when legally required - to help law enforcement investigations, legal proceedings, or internal investigations of Texas A&M University rule and regulation violations. These groups would use the information to track the electronic interactions back to the source computer(s) or account(s).

Except for education records governed by the Family Educational Rights and Privacy Act of 1974 (FERPA), all information collected from our web sites, including server logs, and information collected from web forms, or email you send to us, may be subject to the Texas Public Information Act. This means that while we do not actively share information, in some cases we may be compelled by law to release this information.

We store the following information in our server logs:

• User/client hostname - The hostname or IP address of the user/client requesting access
• HTTP header, "user agent" - The user-agent information includes the type of browser, its version, and the operating system on which it is running
• HTTP header, "referrer" - The referrer specifies the page from which the client accessed the current page
• System date - The date and time of the user/client request
• Full request - The exact request the user/client made
• Status - The status code the server returned to the user/client
• Method - The request method used
• Universal Resource Identifier (URI) - The location of a resource on the server including web pages, images, and other files
• Query string of the URI - Anything after the question mark in a URI
• Protocol - The transport protocol and version used

The Texas Public Information Act, with a few exceptions, gives you the right to be informed about the information our web sites collect about you. It also gives you the right to request a copy of that information, and to have the university correct any of that information. You may request to receive and review any of this information, or request corrections to it, by contacting the TAMU Public Information Officer or the TAMU Office of Open Records, 1181 TAMU, College Station, Texas, 77843-1181, at (979) 862-7777.

We employ extensive security measures consistent with the Texas Administrative Code (TAC) "Information Security Standards" and Texas A&M University Rules and Standard Administrative Procedures to protect against unauthorized access, disclosure, modification, or destruction of information under our control, as well as the loss, misuse, or alteration of our web sites and/or associated electronic information resources. The information resources that support our web sites undergo an annual information security risk assessment via the Information Security Awareness Assessment and Compliance (ISAAC) system. The ISAAC system assesses the security posture of information systems and measures compliance with information security standards.

If you have any questions about this privacy and security statement, the practices of our web sites, or your use of our web sites, please contact the webmaster or by postal mail to:

Texas A&M University - Office of the Registrar
ATTN: Webmaster
P.O. Box 30018
College Station, TX 77842-3018